TILE Dashboard
This is what having a financial director and project manager looks like, from £24.99 per user, per month.
Your Project Pipeline
Drag. Drop. Done.
Inside Every Tile
Name, address, phone, email — plus the full project brief in one place.
Current fee, payment history, invoices raised, and GROUT's fee benchmarks.
Building Regs, Planning, Contracts, Photos — all stored, versioned, and searchable.
Timestamped, searchable log of every email, call, and message on the project.
Outstanding actions, assigned owners, due dates — nothing slips through.
Hours logged per team member, billable vs non-billable, cost vs fee analysis.
Stage-specific checklist with live progress bar. GROUT auto-ticks where it can.
Built-In SOPs
Every pipeline stage has a Standard Operating Procedure checklist built in. GROUT ticks items off automatically when documents and actions fulfil the criteria. A progress bar on every tile card shows SOP completion at a glance.
"New team members follow the SOP — no training required. The system guides them."
Weekly Planner
Drag tasks into days. GROUT auto-schedules the week based on priorities and capacity.
Monday
Tuesday
Wednesday
Thursday
Friday
"Your team arrives Monday morning and their week is already planned. You're on a beach."
GROUT QuickNote
WhatsApp message, email, voicemail transcript — anything. Just paste it in.
Client name, address, project type — automatically identified and structured.
Fee suggested, professional letter drafted, first actions created. Done.
60 minutes of admin work. Done in 60 seconds.
GROUT Fee Adviser
GROUT analyses every new enquiry against your Grout Library — your own historical data plus industry benchmarks.
GROUT suggests a fee range and shows its confidence level.
Calculates projected hours at your billable rate — before you commit.
Shows the maximum hours you can spend before the project loses money.
Positions your fee as a percentage of the estimated construction value — built-in justification.
"For a £100,000 extension, a £3,000 fee is 3% of build cost. GROUT makes that case for you — automatically."
The Knowledge Base
Your own fee quotations, contracts, specifications — your primary reference. Gets smarter the more you feed it.
Planning fee schedules, building regs guidance, consultant benchmarks — maintained by PLANIT centrally.
The more you feed it, the smarter it gets.
Real-Time Intelligence
Everything you need to know about your practice — live, visual, and always up to date.
See your total pipeline value in real-time. Know exactly what's in play, what's won, and what's pending.
Track outstanding invoices and overdue payments at a glance. Never lose sight of what you're owed.
Monitor your conversion rate. Understand why jobs fall through and refine your approach.
Live tracking of your productive hours. Are you hitting your targets? You'll know instantly.
Job-Level Intelligence
Know your margins on every single project. No more guessing — just data.
Compare what you're charging against what it actually costs to deliver. Project-by-project clarity.
Instantly see which jobs are making money and which are eating into your margins.
Break down profitability by person. Know who's generating value and where support is needed.
Your cost-per-hour target vs actual — know your margins instantly. Set it, track it, optimise it.
Billed vs pipeline vs target. Three lines, one truth. See where you're heading before it's too late.
Which marketing channels win the most valuable work — networking events, referrals, social, website. Stop guessing, start investing.
Built-in Time Tracking
Billable rate per user. Time entries per job. Profitability calculations — all automatic.
Set individual rates. Track performance against targets. See who's driving value.
Every minute logged against the right project. No more end-of-week guessing.
Automatic cost vs fee analysis. Know if a job is making or losing money — live.
A floating desktop widget. Press play when you start a job. Press stop when done.
Smith Residence — Stage 3
"This hour is billable. Make it count."
Plan your team's week remotely. See everyone's capacity. Know who's stretched and who has room.
Full visibility across all projects, team members, and financial data. The practice owner's command centre.
See your own projects, track your time, hit your targets. Everything you need, nothing you don't.
Pipeline management, client comms, document prep — all the operational support in one clear view.
Start your free trial, then lock in your founder price forever. Every future feature included.
Per user, per month. Price locked at the tier you join. From £24.99 while founder seats last.